Observations are monthly reported to the director. Please send your observations as soon as possible, before the 10th of the month following the month your observations have been made. You can either send your AAVSO observing form (available at the director) by surface mail or your reports via e-mail. If you wish to report your observations via e-mail, they have to comply with the AAVSO format. There are several programs that make electronic reports. Our working group uses an Excel sheet with macro's. By putting in a minimum of data, the macro calculates or retrieves necessary data from a table. The Excel sheet, together with instructions, is available at the VVS ftp-site.
In ftp://ftp.ster.kuleuven.ac.be/dist/vvs/variable/OaCMS2_5.zip you can find the Excel-sheet with which you can put in your observations. The JD is calculated, the designation and the used chart are retrieved from a table. The zipfile also contains a short manual. At the end of the month, you can generate the report.

If you have any questions or suggestions, please don't hesitate to contact the director! In case you use another program be aware to place a header on top of your observations and that the observations are sorted by designation and JD. This is necessary to facilitate the control of observations, for they are not only stored in an electronic database? Every report is printed and retained in binders. It sometimes happens that an observer wants the JD or brightness being corrected. This correction takes place both in the database and on the printed report. It is easy to retrieve the paper record when the it meets the above mentioned requirements.